Contingent Bill TR-30 PDF Download

What is the Contingent Bill TR-30?

TR-30 is the prescribed contingent bill form under the treasury rules. An office uses it to claim reimbursement or direct payment of contingent expenses, stationery, postage, conveyance, and similar day to day office charges, from the government treasury, against the sanctioned budget for the relevant head of account.

Who prepares the TR-30 bill?

The bill is prepared by the office's Drawing and Disbursing Officer (DDO) or the accounts clerk under the DDO's authority. Because the DDO is the custodian of the office's budget, every contingent bill must be raised and signed by the DDO before it is presented to the treasury or bank for payment.

When is the TR-30 used?

The form is used whenever an office needs to draw contingent expenditure from the government treasury. Typical uses include:

• Routine recurring office contingent expenses
• Petty purchases of stationery and office stores
• Postage, courier, and conveyance charges
• Minor repairs and maintenance of office equipment
• Other sanctioned contingent items within the budget

What must accompany the TR-30 bill?

A contingent bill is only as good as the vouchers behind it. The treasury will object to any bill that is not fully supported, so attach:

• Detailed contingent voucher for every individual item
• Receipts or cash memos supporting each payment
• Sanction and budget code reference for the expenditure
• Stock entry, where stores have been purchased
• DDO's signature and the treasury officer's designation

How do I prepare and submit the TR-30?

Follow these steps to present a bill that clears without objection:

1. Download the TR-30 Contingent Bill form from this page.
2. Enter the office, head of account, and each detailed contingent item.
3. Attach a supporting voucher and receipt for every entry.
4. Reconcile the total against the available budget for the head of account.
5. Have the DDO sign the bill.
6. Present the bill at the treasury or bank for payment.

Where do I submit the bill?

Present the completed, signed TR-30 bill at the government treasury or the designated bank branch attached to your office's accounts. The treasury officer checks the vouchers, the budget head, and the DDO's authority before passing the bill for payment.

Important tips to avoid objection at the treasury

Contingent bills are most often objected to for avoidable reasons. Keep these in mind before submission:

• Attach a voucher and receipt for every single item, no lump sums.
• Quote the correct head of account and budget sanction.
• Ensure the total does not exceed the available budget.
• For store purchases, record the stock entry.
• The DDO's signature and designation must be present and legible.