Specimen Thumb Impression PDF & Word

What is a Specimen Thumb Impression Form?

It is the form on which an employee records thumb impressions of both hands as a biometric reference. The accounts office keeps it on file to verify identity where a thumb impression is mandated, providing a stronger identity check than a signature alone in sensitive cases.

Why are thumb impressions recorded?

Thumb impressions offer a biometric identity check that is hard to forge. They are especially useful where a nominee or dependant later claims a payment, or where the employee is unable to sign reliably. The recorded specimen lets the office match the impression on a future document to a trusted reference.

When is the form submitted?

Submit the form in the following cases:

• On first appointment
• When biometric verification is required by the office
• For nominee verification in respect of future payments
• On request by the accounts office

Whose impressions are recorded?

Usually the employee's. In certain cases the nominee's impressions are also recorded so that, at the time of a death claim payment, the office can verify the nominee against a trusted reference. This protects the family and prevents fraudulent claims.

• The employee's thumb impressions (both hands)
• The nominee's thumb impressions, where required
• Recorded in the presence of the attesting authority

How do I submit the form?

Complete the form as follows:

1. Download the form in PDF or Word.
2. Fill in the personal and service particulars.
3. Record clear thumb impressions of both hands in the presence of the attesting officer.
4. Have it attested by the competent authority.
5. Submit it to the accounts office for record.

Who attests the thumb impression form?

The form is attested by a competent authority, usually a gazetted officer, the head of office, or the accounts officer, who witnesses the recording of the impressions and confirms the identity of the person.

Important tips for a clear, valid impression

A smudged or partial impression can make the form useless as a reference. Keep these in mind:

• Ensure your thumb is clean and not too dry or too wet.
• Press firmly and roll the thumb slightly for a complete impression.
• Record impressions of both the right and left thumb.
• Have the form attested in the same sitting.